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Administrative Specialist Sr

Company: Maricopa Community College District
Location: Avondale
Posted on: March 10, 2023

Job Description:

Administrative Specialist Sr

Job ID: 317361
Location: Estrella Mountain Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range

$18.09 - 23.52/per hour, DOE



Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers


    The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

    Benefits & Perks Options
    • Paid observed federal holidays & additional paid time off throughout the year
    • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
    • Paid vacation, sick, and personal time (if applicable)
    • Multiple health and dental insurance coverage plans
    • Virtual: Reach a doctor 24/7
    • Flexible Spending Accounts (FSA)
    • Maricopa Perks & Gears Discount Program
    • Employee assistance program (EAP)
    • $4,000 Annual professional development growth funding (if applicable)
    • Tuition reimbursement for employee and dependents (if applicable)
    • Revised summer work schedule
    • Maricopa Employee Health & Wellness Program
    • Employee recognition opportunities
    • Public Service Loan Forgiveness

      Job Summary

      Estrella Mountain Community College is hiring a Administrative Specialist Sr. to work under the learning college philosophy

      (http://www.estrellamountain.edu/learning-college) and placing learning first anyway, anyplace, anytime. This position supports the

      Instructional Computing division to execute highly diverse administrative and secretarial services.

      Essential Functions

      25% - Provides administrative and secretarial support to the Instructional Computing division; maintains financial and academic records/files; maintains and updates web pages according to established guidelines; maintains master calendar for Instructional Computing by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multi line phone system; assists with the planning and implementation of various divisional events/programs and services including intercampus collaborations; supports the division by using technological skills and business systems such as FMS, ERS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc..

      25% - Monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders textbooks, supplies; creates purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with budget preparation, monitoring and maintenance assists with division mail pick up and distribution;

      25% - Assists Division Chair with division responsibilities including but not limited to managing substitution requests and paperwork, scheduling residential, adjunct and dual enrollment instructor evaluations, room utilization, division classes, internal and external meetings and meeting rooms

      25% - Supports residential and adjunct Instructional Computing faculty by collaborating with faculty and other staff when needed/requested; accesses class rosters; orders and delivers supplies to instructors and classrooms; makes copies of course materials; provides basic computer related fax and copier support; prepares and maintains confidential personnel and payroll records; ensures documents (e.g. faculty and budget documents) remain current; assists with faculty orientation; assists with test administration; develops divisional promotional materials; performs other assigned duties which are commensurate to grade level of position.

      Minimum Qualifications

      Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.


      High school diploma/GED from a regionally accredited institution and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

      Desired Qualifications

      A. Three (3) years of experience in an advanced administrative position.

      B. Experience maintaining, expenses, requisitions, and purchases in a system such as FMS (Financial Management System) or similar.

      C. Experience reporting, building and scheduling course information in systems such as SIS (Student Information System) and ERS (Enterprise Reporting System) or similar.

      D. Experience scheduling meetings and events using applications such as Google Calendar, Doodle, and 25Live.

      E. Experience creating and using spreadsheets.

      F. Experience with productivity applications such as Microsoft Office and Google apps (Google Docs/Slides/Sheets).

      Special Working Conditions

      May be required to sit for a prolonged period of time; viewing a computer monitor.

      How to Apply

      Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

      Additional materials will not be accepted after the job posting has closed.

      Missing materials or incomplete employment history will not be considered.

      Please ensure your materials clearly provide the following information.
      • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
      • Indicate whether former or current employment is Full-Time or;
      • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
      • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
      • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

        Posting Close Date

        Open until filled

        First review of applicants on September 28, 2022

        If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined

        EEO Information

        Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

        Title IX

        Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

        The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

        Clery Act

        The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act

        To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=317361&PostingSeq=1


Keywords: Maricopa Community College District, Avondale , Administrative Specialist Sr, Administration, Clerical , Avondale, Arizona

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